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Office 365 and university e-mail address

What is this service?

As a student of Semmelweis University, you can use Microsoft Office 365 free of charge.

The service includes the following, among others:

  • Cloud-based e-mail address (Outlook) and a calendar with the help of Microsoft Exchange Online, with a university domain name. For undergraduate students the e-mail address ends with @stud.semmelweis.hu, for PhD students with @phd.semmelweis.hu. You also receive 50 GB storage capacity.
  • Online Office documents: creating and editing Word-, Excel-, PowerPoint- and OneNote-documents online
  • OneDrive storage: OneDrive offers every user 1 TB personal, cloud-based storage, which can be accessed from everywhere
  • Shared documents: you can share your documents stored in the cloud with your peers

The Office softwares can only be used in the browser, downloading the programmes is not included in the university licence.

How can I access Office 365?

To access Office 365 you have to use your SeKA-login (Semmelweis University Central Authentication). This system enables our users to access a number of computer services with a single login name and password in a secure way (e-learning, zoom, eduroam, Kaltura, e-mail lists).

To activate your university e-mail address, please, open this website and click on ID activation. IMPORTANT: The password that you set on this website will be your SeKA-password as well.

After the activation is done, it is enough to log in to office.com to check your university e-mails.

Why is it important to activate my university e-mail address?

If you gained admission to the university in the year 2020/21 or later, you have to use your university e-mail address as the official channel of communication with the university. You will receive every letter from the institution via this address, therefore, it’s important to set this as the primary e-mail address in Neptun and SeKA.

For students who gained admission before the year 2020/21, the university e-mail address isn’t considered to be the official e-mail address, so it is not compulsory to set this as the primary e-mail address in Neptun and SeKA.

How long can I use this service?

You can use this service during your studies at the university. Therefore, it’s practical to save your data that you would like to keep at the end of your last university year.

Who can give me support regarding Office 365?

Regarding accessing the service (logging in) you can contact this Helpdesk:
o365helpdesk@semmelweis.hu, +36 30 016 4702

If you have any further questions, please contact the Office 365 service provider, ie. the Microsoft customer service.

What can I do if I forget password for Office 365?

To change your password, please, open this website and click on ID activation. IMPORTANT: The password that you set on this website will be your SeKA-password as well.

Who is responsible for the security of the data stored in Office 365?

The service is operated by Microsoft, our university only provides access to it. Therefore, Semmelweis University and its employees cannot be held liable in any form for the data stored in the cloud service, for their security and for the damage resulting from the possible loss of data and e-mail.

What is the Neptun ID (Neptun login name)?

The Neptun ID/code identifies students in the Neptun system, which contains official student information. It consists of 6 characters (letters or numbers) that uniquely identify a person. If you have a problem or request, it is advisable to provide your Neptun ID, because the university has more than 10 thousand students and name conflicts are common.

You can find your Neptun ID and your password in the letter in which you were notified of your admission to the university. If you are not able to log in to Neptun, please, contact your study administrators or the Neptun group.

What is SeKA?

SeKA is an acronym, it stands for Semmelweis University Central Authentication (in Hungarian). This system enables our users to access a number of computer services with a single login name and password in a secure way (e-learning, zoom, eduroam, Kaltura, e-mail lists). Another advantage of this system is single sign-on (SSO). This means that if you are logged in into any of the services that supports SeKA authentication, you can access all the others without having to type in your credentials again. You can use your SeKA account to access sites that need EduID authentication (see eduid.hu).

The SeKA user name is the same as your Neptun ID (if you are a student). The password, however, is not necessarily the same. To activate your university e-mail address and set your password, please, open this website and click on ID activation. IMPORTANT: The password that you set on this website will be your SeKA-password as well.